NOS Membership Fee


The Bylaws of the Network of Oromo Studies (N0S)

Manbultii Tururaa Qu’annoo Oromoo

Enacted 5 September 2015, London

ARTICLE I: NAME AND ADDRESS  

1.1       The name of the organisation shall be the Network of Oromo Studies (NOS).

1.2       The mailing address of NOS shall rotate annually to a venue selected by the incoming Chairperson, and announced to the membership within one month of the Chairperson’s election to office.

ARTICLE II: OBJECTIVES

The objectives of the Network of Oromo Studies are to:

2.1. Document and conserve the Oromo heritage and Oromia’s resources (e.g. culture, language, history, knowledge, natural resources and cultural artefacts etc.)

2.2. Conduct and sponsor scientific research on issues relevant to Oromia and the Oromo people in all disciplines,

2.3.provide knowledge exchange linkages among research bodies, various industries, the political north and south with a view to disseminating and implementing scientific and indigenous wisdoms for common good,

2.4. Initiate dialogues among the Oromo communities to facilitate mutual understanding and collaboration regarding matters of common concerns and interests,

2.5. Deliver conferences, publications, and education, training, mentoring and consultancy services on issues relevant to the Oromo and stakeholders,

2.6. Mobilise material, financial and human resources to advance Oromo Studies in all disciplines

2.7.The objectives of the company are the promotion or regulation of commerce, art, science, education, religion, charity or any profession, and anything incidental or conducive to any of those objectives;

Require its income to be applied in promoting its objects (the non-profit distribution clause). Require all the assets that would otherwise be available to its members generally to be transferred on its winding up either-

  • to another body with objects similar to its own; or
  • to another body the objects of which are promotion of charity and anything incidental or conducive thereto, (whether or not the body is a member of the company).
  1. Undertake other relevant activities within the law to advance the above aims and objectives.

III. Governance and structures

Structure

3.1. The highest organ of NOS is the General Assembly (GA)

3.2. The policy and Activities of NOS is directed by Board of Directors

3.3. The day-to-day running of NOS is run by the executive committee who are appointed by the GA and act in accordance with the bylaw.

3.4. The organisation comprises eligible local branches: a ‘branch’ (Subject to eligibility criteria as set out in the by-laws)

3.5. Local branches comprise eligible members (Subject to eligibility criteria as set out in the by-laws)

3.6. The NOS may link to similar Oromo and other international organisations through external relationships deemed fit for NOS purpose.

ARTICLE IV: MEMBERSHIP

4.1.      Membership of the Network of Oromo Studies shall be open to anyone who accepts and adheres to provisions of the Articles of association and by-laws of the Network of Oromo Studies and agrees to participate in the activities of the Network and pays an annual membership fee.

4.2.      To remain in good standing, a member shall pay annual membership fee and           participate in the activities of NOS. The membership year shall be from April 1 to March 30.

4.3. Rights and Responsibilities

A NOS member shall have the following responsibilities and rights:

  1. A NOS member shall have the right to vote on all matters brought before the general assembly, to elect NOS officers and be elected and/or appointed to positions.
  2. Members shall be entitled to attend all meetings of NOS and to make use of its facilities.
  3. Only voting members in good standing shall have the rights to vote at the General Assembly, can take part in elections and representatives of member institutions shall be eligible.
  4. Any NOS member shall further the interests of NOS to the best of their abilities and shall refrain from any action which could damage its reputation, aims and objectives.
  5. Members shall comply with the articles of the articles of association of NOS and respect the resolutions of its governing bodies. Members shall pay an annual membership fee determined by the General Assembly.
  6. In the interest of NOS, its members and Oromo in general, members must respect that all discussions within NOS are confidential and should not be shared outside of NOS members circle.
  7. Members shall be entitled to attend all meetings of NOS and to make use of its facilities.
  8. Only voting members in good standing shall have the rights to vote at the General Assembly, can take part in elections and representatives of them shall be eligible.
  9. Any NOS member shall further the interests of NOS to the best of their abilities and shall refrain from any action which could damage its reputation, aims and objectives.
  10. Members shall comply with the articles of the articles of association of NOS and respect the resolutions of its governing bodies. Members shall pay an annual membership fee determined by the General Assembly.
  11. Members must respect that all discussions within NOS are confidential and should not be shared outside of NOS members circle.

4.4.      All NOS member, in good standing, shall receive the International Journal of Oromo         Studies (IJOS) and the NOS Newsletters.

4.5. Membership is not transferable.

  1. General Assemblyy (GA) of NOS
  1. The General Assembly is the supreme governing organ of the NOS convened at least once a year
  2. The General Assembly is composed of all Voting Members of NOS. It is the highest authority and   decision-making body of the NOS.
  3. Supporters and externals affiliated bodies are admitted to general assembly but shall have no voting rights;

   Power of the General Assembly: The GA has the following powers:

  1. Approves the minutes of the previous General Assembly meeting;
  2. Approval of the annual report;
  3. Elects the Executive Committee and of the Chairman;
  1. Elects the Editorial Board
  2. Approves the financial statements and of the audit reports;
  3. Approves the budget and accounts balance;
  4. Issue NOS regulations
  5. Sets up commissions, when appropriate;
  6. Makes decisions pertaining to the exclusion of members of the NOS
  7. Amends the articles of association and bylaw of NOS
  8. Approves or amends names of editorial board members proposed by Board of

 

ARTICLE VI: THE BOARD OF DIRECTORS

  1. NOS shall have a Board of Directors, hereafter known as the Board, composed of members who are qualified to advance the NOS’s objectives, elected by and accountable to the General Assembly.
  2. The Board governs and regulates the Network’s affairs when the General Assembly is not in session.
  3. The Board shall determine the policies of NOS and take all necessary actions to realize NOS’s objectives.
  4. The Board shall assume responsibility for securing long-term institutional and/or foundation support for the Network.
  5. The Board shall have the power and authority to supervise the executive of all NOS properties and review the books of the Network on a regular basis.
  6. The term of office of a member of the Board will be limited to 3   years.
  7. A member of the Board may be re-elected once and then must take a hiatus of two years before standing for re-election to the Board.
  8. To insure the continuity of the work of the Board, the terms of Board members are staggered with at least one member elected each year.
  9. The Board shall have five voting members, including a Chairperson and a Secretary.
  10. The Chairperson of NOS shall be an ex-officio, non-voting member of the Board     of Directors.
  11. In the event that a member of the Board does not complete his or her term of service, the Board shall continue to operate with the reduced number of elected members, adjusting the quorum to a majority of the remaining          members and acknowledging that a majority vote is required to pass an            action. The General Assembly at its next meeting shall nominate and elect a person to complete the remaining term of office.
  12. A Board member when unable to attend a Board meeting may give his/her written proxy to another Board member.
  13. The Board shall have written guidelines, consistent with the NOS Articles of association that regulates its business meetings, decision-making process   and other internal matters.
  14. The Board shall render a report of its activities to the members at GA.
  15. Nominates members of editor and presents to GA for approval or amendment.

ARTICLE VII: EXECUTIVE COMMITTEE

  1. The NOS shall have an Executive Committee elected by the General Assembly for a two-year term.
  2. The Executive Committee shall implement the decisions of the General Assembly and the directives of the     Board of Directors.
  3. The Executive Committee shall be accountable to the Board of Directors and the General Assembly.
  4. The NOS Executive Committee shall be composed of: the Chairperson, the Chairperson-Elect, the Secretary, the Treasurer, and the Membership and Development Officer.
  5. The NOS Chairperson shall be elected by the General Assembly to serve a two year term; the first year as the Chairperson-Elect and the second year as Chairperson.
  6. The NOS Chairperson shall be the Chief Executive and Public Representative of NOS.
  7. The Chairperson of NOS shall convene and chair all meetings of the Executive Committee, prepare its agenda, organize and coordinate the NOS conferences.
  8. The Chairperson-Elect of NOS shall serve the first year as Vice Chairperson.
  9. The Chairperson-Elect shall perform duties given to him/her by the Chairperson, oversee the production of conference Proceedings and, when the Chairperson cannot discharge his/her duties, shall execute all duties and responsibilities of the NOS Chairperson.
  10. The Secretary of NOS shall be elected by the general Assembly to serve for a two-year term.
  11. The Secretary shall keep records of all actions of the Executive Committee, the minutes of all membership meetings, the reports and recommendations from the Network’s various committees; keep current all files of the Network’s records, prepare all mail ballots and referendums; and notify the Executive Committee of all meetings convened by the Chairperson.
  12. The Treasurer of NOS shall be elected by the General Assembly to serve for a two-year term.
  13. The Treasurer of NOS shall record and account for all incoming funds of the NOS as well as their expenditures according to the directives of the Executive Committee and in keeping with the policy of the Board of Directors, and shall establish a bank account in the name of NOS, keep up-to-date financial records of the Network, open the financial records to the Auditor when requested.
  14. The Treasurer shall have the authority to withdraw up to £300 for miscellaneous expenses.
  15. A single withdrawal from the NOS account that exceeds $300.00 shall require written approval of the Executive Committee.
  16. The Membership and Development Officer of NOS shall be elected by the General Assembly to serve a two year term.
  17. The Membership and Development Officer shall be responsible for promoting the organizational growth of NOS by recruiting and retaining members, by developing avenues for membership involvement and contribution, by compiling and maintaining a complete list of members and sending reminder notices for membership renewal, by assisting in fund-raising to benefit NOS activities and undertaking related initiatives.
  18. The Executive Committee of NOS may form ad hoc committees and determine their duties and responsibilities and term of office in so far as the activities do not contravene directly or indirectly any provision in this Articles of association.
  19. The Executive Committee shall have written guidelines, consistent with the NOS Articles of association that regulates its business meetings, decision-making process and other internal matters.

Article VIII: Editor of the Journal of Oromo Studies

  1. The Editor of the journal of Oromo studies, known as International Journal of Oromo Studies (IJOS) shall be elected by the General Assembly for a two year term and shall be accountable to the Board of Directors.
  2. The Editor shall solicit publishable articles and oversee the process of their review, acceptance for inclusion in Journal of Oromo Studies, final preparation for publication, and shall be responsible for the distribution of the publication.
  3. The Editor shall nominate and recommend the following to the Board of Directors for approval: Editorial Advisory Committee members, Associate Editor(s), Book Review Editor(s) and other editorial assistance as needed.

Article IX: NOS Web Site

  1. NOS shall have a Website.
  2. The NOS Board shall set guidelines for the executive of the NOS Website.
  3. Executive of the NOS Website shall be the responsibility of the   membership and development officer who shall follow procedures specified in the Website guidelines set by the NOS Board of Directors.

ARTICLE X: MEETINGS

  1. NOS shall have an annual conference and a business meeting of the membership.
  2. NOS shall hold one or more mid-year conferences for purpose of fulfilling the mission of the Network.
  3. each member must receive a written notice and the meeting’s agenda at least four weeks prior

to each General Assembly.

  1. Motions to be handled at the General Assembly must be submitted in writing to the Executive Committee at least three weeks prior to the meeting. In principle, motions presented after this deadline will be treated at the subsequent General Assembly.
  2. A quorum of the annual business meeting shall be 25% of members in good standing.
  3. If quorum is not present within half an hour of the appointed time of the voting session, or quorum ceases to be present during a voting session, the chair must adjourn the voting session until such a time that quorum is reached.
  4. Decisions by the NOS membership at the annual business meeting shall be carried by a simple majority vote
  5. The NOS General Assembly may override a policy decision made by the Board of Directors by a simple majority vote of members in good standing present at the business meeting.
  6. No business shall take place at any General Assembly unless quorum is present

 

ARTICLE X: ELECTIONS AND ASSUMPTION OF OFFICE

  1. No member shall hold more than one elected office in NOS at one time.
  2. To stand for election a candidate must be in attendance at the annual business meeting.
  3. Term of office of all elected officers shall commence at the close of the NOS annual conference.
  4. A mandatory joint meeting of outgoing and incoming officers shall be called by the incoming NOS Chairperson to take place within two weeks of elections for the purpose of arranging for the transfer of all documents and relevant property in a smooth and timely manner.
  5. Incoming NOS officers shall receive from the outgoing officers all property, information and records pertaining to their office no later than 30 days after their election.
  6. When matters requiring decision by the membership arise between the annual business meetings, the Board may require a vote to be taken by mail ballot or –electronic voting system through secured NOS website where feasible.
  7. All NOS elections shall be conducted by secret ballot.
  8. Members will submit mail ballots to an ad hoc elections committee appointed by the Board of Directors for counting.

ARTICLE XI: FINANCE

  1. The NOS shall operate as a non-profit organization
  2. The Executive Committee, with the assistance of an ad hoc Budget and Finance Committee, if present, shall, prior to the annual business meeting,     prepare a proposed budget for the fiscal year  April 1-30March
  3. The budget is prepared according to Section 11.2 shall be reviewed by the Board of Directors prior to submission to the annual business meeting for approval.
  4. The budget adopted at the annual business meeting shall be binding for all officers and members of the Organisation.
  5. An independent Auditor, approved by the General Assembly of NOS, shall audit the accounts of the Organisation and present an Annual Audit Report to the General Assembly of the NOS.
  6. The Board may request an audit report from the Auditor of NOS, prior to the Annual Membership meeting of the NOS.
  7. The chairperson, deputy chairperson and the treasurer are counter signatories of the account of NOS
  8. Any two of the three of 11.7 can sign for transaction of NOS accounts.

 

ARTICLE XII: RELATIONS WITH OTHER SOCIETIES

  1. The NOS may affiliate itself with other professional research and educational bodies in the UK and overseas.
  2. The affiliation of Section 12.1 shall be decided by the Board.

ARTICLE XIII: MISCELLANEOUS

  1. The NOS is organized exclusively for scientific and educational purposes as specified in this bylaw.
  2. In the event of dissolution, all remaining assets of and property of the NOS, after obligatory and necessary expenses deducted thereof, shall be distributed to such organizations as shall qualify under Section 6 (1) (a and b) of the companies Act 2006, or other organization(s) which may best accomplish the purposes for which NOS was formed.
  1. Every attempt shall be made to reach consensus for decisions and actions of the committees and the Board of Directors that conduct the business of NOS.       The newly revised in the latest edition, shall govern the NOS proceedings, provided it shall not contravene the NOS Articles of association, or special rules of order of the Network.

ARTICLE XIV: AMENDMENT

  1. Amendment proposal(s) to the NOS Articles of association may be submitted to the Board of Directors or to the General Assembly by any member if supported by petition of twenty members in good standing.
  2. The Board of Directors may propose amendments to the NOS Articles of association.
  3. Amendment to this bylaw shall be made by Two-Thirds (2/3) majority vote of the members voting within posted deadlines.
  1. Language

The legal language of NOS and general assembly shall be Afaan Oromo and English.

This draft incorporates amendments and adopted by the NOS General Assembly on this date of 05th of September 2015. The bylaw will be reviewed every year in June.

5th September, 2015 London